Employment Information
- " Budget, Accounting and Financial Management:
- Ensure all finances are managed in alignment with the Timor-Leste government regulations, company and client s financial policies and procedures.
- Liaise with project team in Timor-Leste Office and HQ to prepare, review and revise project budgets and expenditure forecasts.
- Forecast project expenditures through field office, timely submit funds transfer requests (FTR) and manage cash flows in field office.
- Communicate and follow up with relevant suppliers, consultants, vendors, contractors, and staff with regards to invoices, payments, advances, or finances
- Reconcile and review invoices for payments. Ensure necessary review, deliverables, and approvals before issuing payments. Write checks and issue payments
- Ensure applicable tax withholding and deductions are taken care of as per the Timor-Leste laws and regulations.
- Maintain up to date bank and petty cash account transaction records and supporting documentations.
- Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion.
- Prepare, review, and submit/upload regular field vouchers and financial reports to HQ, as required.
- Collect bank statements for the bank accounts, review cash book, and reconcile the account
- Review monthly financial reports and inform/update expenditure forecast/budget on regular basis.
- Prepare financial report as necessary and provide necessary financial support to the project.
- Responsible for entering all transactions into the internet banking system
- Ensure field vouchers are prepared accurately, supporting documents are on file, and all transactions are coded in accordance with general ledger and project charge code(s)
- Certify that all cleared cheques are in the filed bank statement. If a transaction has not cleared in the current period, ensure it is reflected as cleared in the next periods bank statement
- Submit monthly end-of-the month bank statement to Treasury
- Responsible for timely upload of the field voucher to Costpoint and SharePoint systems
- Reconciliation of the petty cash account. Ensure in-country project delivery team maintains up-to-date petty cash account transaction records and supporting documentation to submit to DC as required twice a month
- Secure approvals in the delegation of authority (DOA) portal for all electronic payments made in Timor-Leste.
- Any other budget, accounting and financial duties as assigned
- Payroll VAT:
- Manage employee salary administration according to Timor-Leste laws, statutory requirements for income taxation, social security and other contributions, medical care, insurance, and other benefits
- Ensure payroll is correctly calculated and that salaries and withholdings are paid on time
- Process for applicable tax exemptions and VAT reimbursements during or after procurements.
- Ensure VAT reimbursement and supporting documentation are submitted to the Timor-Leste tax authority on time.
- Any other payroll VAT duties as assigned.
- Audit:
- Ensure financial records, including payroll, withholdings, VAT reimbursement, are in order for a future audit
- Contribute to the project entity audit, and assist in any USAID audit (if required)
- Any other audit duties as assigned. "
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